AP AgentProductionfor a US industrial manufacturer · Machining & tooling

Vendor invoices, matched and posted in minutes.

The manufacturer's AP team was opening invoices from supplier emails, keying them into the ERP by hand, matching them against purchase orders and receipts, and coding them from memory. Antares Intelligence built an agent that does that matching, coding, and entry on its own, and sets aside only the cases a person should see. A clean invoice goes from email to a posted entry in the ERP in under two minutes.

See it run

Outcome

Email → ERP posting< 2 min
Hands-off match85%+ PO-backed
AP hours reclaimed4-5 / day
Availability24/7

Section 01

What it is

The AP Agent takes a vendor invoice from email to a posted entry in your system on its own. It reads each invoice, checks it against the matching purchase order and receipt, codes it, and records it for payment, without a person keying it in or chasing down the paperwork.

Clean invoices go straight through. Anything that does not line up, a price that is off or a receipt that is missing, is set aside for a person to resolve, so only the cases that truly need a human reach one.

Section 02

Why we built it

Processing payables is hours of the same work every day: opening invoices, typing them in, matching them to orders and receipts, coding them, and catching the duplicates. It is exacting, it is repetitive, and it ties up skilled accounting staff in data entry.

We built the AP Agent so that grind goes away. Your team stops keying and matching invoices and starts working the exceptions and the vendor relationships that actually need a person. Invoices move through faster, and your accountants spend their day on work worth their time.

Section 03

Return on investment

Labor hours saved. The four to five hours a day your team spent keying and matching invoices come back, and that time goes to exceptions, vendor questions, and the close instead of data entry.

Faster than manual, every time. A clean invoice that used to take several minutes to enter and match by hand goes from email to a posted entry in under two minutes.

Available around the clock. It keeps working nights, weekends, and through close, so invoices never sit in an inbox waiting for someone to get to them.

Higher accuracy. Every invoice is read, matched, and checked the same way every time, so keying mistakes and missed duplicates stop slipping through.